Privacy Policy

Archiby.com Privacy Policy

the Archiby family, we attach great importance to your personal data and privacy. This Privacy Policy has been prepared to explain in a friendly manner how we process, protect and share information collected through Archiby.com (“Site”). Our aim is to establish an open and honest relationship with you; to clearly explain what data we collect and why, how we use it and your rights.

1. Why Should You Read This Policy?

  • It is your right to know what information is requested from you and how it is used when you become a member of Archiby , open a job posting or browse the Site .
  • We act within the framework of the law, ethical rules and the Personal Data Protection Law No. 6698 (KVKK).
  • Protecting your data, ensuring your security and maintaining transparency is our most important commitment.

2. What Information Do We Collect?

At Archiby we collect information in two primary ways:

  1. Information Provided Directly by You
    • Membership and Profile Information: Data related to account management such as your name, surname, e-mail address, telephone number, preferably your city/country, username and password.
    • Posting and Project Details: When you create a job posting or submit a proposal, information about your project (project title, description, budget, deadline, etc.), documents you share (drawings, photos), and additional notes.
    • Messaging and Contact Information: Conversations you share during on-site messaging, and your form or survey responses.
    • Payment and Billing Information: In case you make a payment; financial details such as credit/debit card information, billing address, invoice number (payment transactions are made over secure infrastructures, this information is kept encrypted by us).
  2. Information Collected Automatically
    • Cookies and Tracking Technologies: When you visit the Site and navigate between pages, we use cookies, browser recognition ( device identification) fingerprint ), technical information such as your IP address, preferred language, screen resolution, when and how often you visit the Site , your click history.
    • Analytics Tool Data: Reports generated by Google Analytics or similar tools to improve the performance of our site (e.g. which pages you visit, length of time on a page, referral sources). Such data is anonymized and does not contain any personally identifiable information.

3. How and Why Do We Use Data?

3.1. Service Delivery and Development

  • Membership and Account Management: To enable you to register to the Site , log in, reset your password if you forget it, and update your profile settings.
  • Advertisement and Offer Process: Enabling you to open an advertisement, receive and give offers, send messages and follow up on projects. Archiving your projects and offer history.
  • Customer Support: To respond to your questions quickly and effectively and to provide you with personalized support for your assistance requests.
  • Payment and Billing: Collecting project fees, creating invoices and executing accounting processes.

3.2. Improvement and Personalization

  • Measuring Site Performance: Analyze which pages receive the most attention and which features need to be improved.
  • User Experience: To provide you with more relevant content and recommendations by analyzing your browsing habits on the site (for example, in line with the projects or categories you visit).
  • Marketing and Communication: To send you platform innovations, campaigns, special offers and announcements via e-mail or SMS (if you are disturbed by such notifications, you can unsubscribe at any time).

3.3. Legal and Regulatory Requirements

  • Legal Obligations: To store certain data or share it with authorized institutions upon request due to KVKK and other relevant legislation (for example, court order or data protection board requests).
  • Security and Fraud Prevention: Our investigations to detect suspicious activities, prevent unauthorized access, and protect users' rights and security.

4. Cookies and Similar Technologies

  • Archiby uses cookies to improve the Site experience, remember your user preferences and perform analysis.
  • Mandatory Cookies: These are cookies that perform the basic functions of the Site (session management, security controls); if you disable these cookies, some features of the Site may not work.
  • Analytical Cookies: Help us understand which pages are most popular and where users spend time on the Site . This data is kept anonymous or aggregated.
  • Marketing Cookies: It is used to personalize advertising and content offers even when you leave the Site .
  • You can customize your cookie preferences from your browser settings, or disable them if you wish. However, your Site experience may be limited when cookies are turned off.

5. With Whom May Your Information Be Shared?

Archiby does not share your personal data with third parties unless you have consented to it or there is a legal obligation to do so. However, in some cases, your data may be shared with the following categories:

  1. Service Providers and Business Partners
    • hosting and cloud services ( database , server, backup services).
    • Institutions providing payment infrastructure (banks, payment processors), invoicing tools.
    • Companies that provide technical support, customer service or analytics services.
      These organizations are limited to the information they need and will not use your data for any other purpose.
  2. Legal Requirements
    • We are required to share data with the relevant authorities in response to a court order, official request or legal obligation. In such cases, we will only share the requested information and the most limited data set possible.
  3. Job Posting and Project Context
    • When you open a job posting or bid on a project, the communication between the advertiser and the expert, project information and additional documents open to sharing also appear within the scope of the posting. Since this information is shared directly between the parties, our authority to protect the content in this section as a Site is limited only to general network security.

6. How Long Do We Keep Your Data?

  • Membership and Profile Data: Stored until you close your account or request deletion. After your account is closed, it is archived in a way that is not accessible for the periods stipulated in the KVKK (usually 5 years) in accordance with our legal registration obligation.
  • Advertisement and Project Information: Even if the project is completed, it is kept in the system for a certain period of time (usually 2 years) after the advertisement is closed, as it may be needed for future references, disputes or statistical analysis. It can then be anonymized and used as reporting data.
  • Cookie Data: The storage period of cookies varies depending on the type of cookie in question. Some cookies are deleted at the end of the session, while others may remain on your device for several months or years.

7. Security of Your Personal Data

  • Encryption and Technical Measures: All sensitive data (passwords, payment information, etc.) are protected with strong encryption algorithms. Access to the Site is via HTTPS protocol.
  • Access Control: Hardware and software-based firewalls, access restriction policies and regular audits are implemented to prevent unauthorized persons from accessing your data.
  • Updates and Monitoring: Our systems are regularly updated, scanned for security vulnerabilities, and monitored for attacks/suspicious activities in real time.
  • Staff Training: Archiby employees and business partners are subject to periodic training on data protection policies and security; they are only granted access to data in accordance with their job descriptions.

8. Children's Privacy

  • Archiby does not knowingly collect personal information from children under the age of 18. If you are under the age of 18, you may use the Site only with the consent of a parent or guardian.
  • on the Site without the consent of their parent or legal guardian . If you become aware that personal data has been shared without the consent of a child, you can contact us immediately; the necessary investigation will be carried out and the data will be deleted as soon as possible.

9. Your Rights and Choices

According to Turkish legislation, you have the following rights regarding your personal data within the scope of KVKK:

  1. To learn whether your personal data is being processed,
  2. Requesting information regarding the purposes of processing,
  3. Request correction of your personal data if it is processed incompletely or incorrectly,
  4. Request the deletion or destruction of personal data you want to be processed, in accordance with the conditions set forth in the KVKK ,
  5. To learn the third parties to whom the data is transferred in terms of the purposes for which it is processed,
  6. The right to object to your data,
  7. Object to any adverse results arising from analysis by automated systems.

To exercise these rights or to submit questions regarding our data processing, please contact [ email protected ] or call +32 456 595 510. Your requests will be answered free of charge within the time periods specified in the legislation.

10. Links and Third Party Content

  • links or integrations with certain third-party platforms (such as YouTube , Google Maps , social media widgets , etc.) . These platforms are subject to their own privacy policies.
  • Archiby has no control over the content or data processing practices of these third-party sites, so we encourage you to review their privacy policies when you click on these links or use integrations .

11. Changes to the Policy

  • We reserve the right to renew, update or enhance this Privacy Policy from time to time.
  • Changes to the Policy shall enter into force as of the date they are published on the relevant page of the Site. In case of significant changes, we will attempt to inform you via e-mail or Site announcements.
  • By continuing to use the Site , you are deemed to have accepted the updated Privacy Policy .

12. Communication

You can send us all your questions, suggestions or complaints regarding privacy through the following channels:

  • Email: [email protected]
  • Phone: +32 456 595 510
  • Address: Toekomststraat 50, 1930 Zaventem-Bruxelles , Belgium

13. Effective Date

This Privacy Policy is valid as of June 01, 2024.

Archiby , we aim to gain your trust with the care we show for your personal data. We will always try to protect your privacy with a transparent, sincere and responsible attitude.